Ever been asked to organise a team build or corporate event, feel the tension rising? Then event management may be the alternative, stress-free solution you need. If you’re not sure exactly how and event management company can help you, then allow us to enlighten you.
So what do we define as Event Management? Event management is the concept, coordination, planning, budgeting and management of all the people, teams, logistics and features that come together to create an occasion.
Although events are fun, in reality the preparation is no easy task. It’s a dirty job that requires a huge amount of administration, attention to detail and time management and here are 5 things to consider:
The success of an event depends on every element and every person involved in the project doing their job to a high standard, preferably within the designated time. This requires a smooth running schedule, which will need someone to foresee where flexibility is required.
Outsourcing your events to a dedicated professional ensures your employees remain dedicated to their own core roles, rather than being tied up for weeks or even months organising venues, entertainment options and managing delegates. What’s more Planet Pursuits can help with the travel management side of your planning! See our article about the use of Travel Management Consultants.
Access insider knowledge, skills & expertise
Event Organisers thrive on building relationships with all sorts of weird and wonderful suppliers and you’re more likely to get a smooth and efficient activity planned no matter how ‘out there’ your need is. This cuts out the middle man that is google search engines and what’s more an Event Manager is likely to find you a discount! To summarize, outsourcing your Event Management requirements means you’re buying-in a raft of skills and expertise including:
- Knowledge and experience of best locations and venues for your event
- Experience in managing logistically challenging situations
- Creative ideas for social and partner programmes
- Purchasing power: ability to negotiate favorable rates and payment terms on your behalf
- Multiple supplier management
- Language and cultural understanding of event destinations
Avoid hidden costs
Event Management companies know the important questions to ask. A seasoned Event Manager will ask the right questions from the start, so that hidden venue or supplier costs will be explained, avoiding any unexpected costs when it comes to paying the final invoice.
Ensure you’re covered
In today’s world it’s crucial to ensure all of the necessary Health and Safety paperwork is created for each and every event and this can be quite a task on its own! Risk assessment of all elements of the event will be coordinated by an Event Manager, giving you complete peace of mind that all the correct documentation is provided, and you are covered, should any incidents occur.
Remain Stress Free
Stress reduction is often deemed the biggest benefit for employees when hiring an event management company. All of the liaison and preparation will be tended by them, leaving you worry-free, knowing they are on standby to manage any issues that may arise.
Past experiences have prepared Event Managers to tackle any type of surprises or situations, usually before anyone else notices; experienced Event Managers make it look easy and work tirelessly to create the best possible experience for their clients, leaving you free to relax and enjoy the event!
So, the next time you’re tasked with putting together an event, don’t be afraid to consider outsourcing to Planet Pursuits; we genuinely can provide significant benefits including time and cost savings for your organisation while simultaneously improving the overall event experience.