Association Events

Client:: Various

Brief: UK based AssociationS & Professional Bodies

Location: UK

THE PROBLEM

Association, Honorary Societies and Professional Body events are technically challenging for the individual involved. This is because they are usually geographically separated and communication is complex across a number of individuals and organisations. Individuals or committee members are often allocated the responsibility to manage this event in addition to their professional responsibilities. More than often the individual or committee members change each year and thus lose the continuity of information and processes .

OUR SOLUTION

A number of associations and organisations use our outsourced conference and event management skills to coordinate all the individuals associated with this event. This then results in us reporting frequently to a delegated committee-based team. What this means for you is more time to focus on your professional skills and career prospects.

How we help association event:

End-to-end event management
Event website
Event registration
Payment solutions
Ai concierge click here
Budget management
Venue liaison
Supplier delivery
Sponsorship stands
AV build supervision
Entertainers
Transfers
Delegate registration desks
Badge printing
Collateral distribution
Brand placement
Points of contacts
VIP management
Gala dinners
Award ceremonies
Certificates

A good example of this is a professional body requiring updated training or knowledge-based communication presentations - such as vets, doctors, surgeons, sales teams, financial and legal advisors. This type of event utilises our end-to-end event management skills. From bespoke event website websites, to delegate event registration and on the day event management - we help our clients every step of the way..

OUR DIFFERENTIAL APPROACH

We initially communicate the details of an association event by offering a bespoke website design service. Into this we insert a registration tool for delegates to individually sign up. Payments can be received directly to the organisation or managed by Planet Pursuits. As programmes and schedules evolve, we use our Ai Concierge service to keep delegates informed of any specific changes or updates pre-event.

Once registration is complete and we approach the event day., working with the committee, we manage the venue, rooming lists, transfers, schedules, AV and entertainment requirements. As the event date draws near, we liaise with individuals about their travel and accommodation requirements. On the event day we logistically coordinate all aspects of this conference event,. As a minimum we always suggest an event registration and information desk which becomes the focal point for your delegates. To supplement this and for more complex events we highly recommend our AI concierge service.

Our process:

Understand your brief and historical processes
Look for efficiencies and improvements
Provide you a comprehensive pricing structure for your event
Create a tailor-made website for your event and add content as required
Embed a registration platform and incorporate a payment solution
Capture relevant information at point of registration for facilitating the use of our AI concierge - a direct two way communication platform using WhatsApp
Create an action plan using our AI management tools so that we liaise with both the venue, client, suppliers, sponsors and delegates effectively
Keep our clients or committee-based members informed with regular updates
Store any event collateral ready for your event day
Provide full event and management support on the day of your event
Issue any post-event information, brochures or certificates
Plan for your next event

Ai CONCIERGE

An Ai tool that complements this event and coordinates all participants is our AI Concierge platform. This communication platform uses WhatsApp to directly message specific individuals, sub groups or entire attendee lists. It also acts in reverse and allows delegates to ask specific questions about the event schedules or travel arrangements just by texting in WhatsApp - no additonal app required.. Click here to understand more >>

Watch our case study >>

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