How we transformed our client’s office with an alpine-inspired event.
Alpine theme Christmas event case study
At a glance
Client: Ethos Farm
Brief: Alpine-inspired Christmas event
Location: Apex Business Centre, Reading
Lead time: 3 months
Build time: 3.5 hours
Duration: 3 hours
The Client
Ethos Farm is a leading customer and employee experience company who offer outstanding workplace management, reception and concierge solutions. We partner with them to produce workplace events and employee engagement, offering on-site delivery, operations and event execution.
The Brief
The Apex Business Centre in Reading places high value on employee engagement and workplace events. They wanted to treat their tenants to an alpine-themed Christmas event bought directly to the office.
The Challenges:
Delivering an immersive themed event within a functional office environment presented logistical challenges. The space needed to remain fully operational throughout, requiring careful coordination, minimal disruption, and efficient installation to transform the setting within a tight time frame.
To get this event in on budget, we had a dilemma. The client wanted a ski gondola photo opportunity, but to hire one in from a prop hire company turned out super expensive, mainly due to the delivery, just for the one item. In true Planet Pursuits style, we decided to build our own. We got the wonderful Neil, our Store and Props Manager on the case, and he built an amazing ski gondola that the client loved, and I'm sure will use on other future events.
Our Approach
Our approach was broken down into specific stages.
1. Concept Design
We worked closely with Ethos Farm to bring the alpine theme to life, focusing on creating a warm, festive atmosphere that would feel inviting and authentic. With the main atrium being such a central space within Apex, we carefully considered how to make the most of the layout, ensuring the design felt impactful while still allowing people to move through the space comfortably. We took time to understand their comprehensive objectives, from encouraging engagement to creating a standout moment for tenants, and used this to shape both the look and flow of the event.
2. Planning & Logistics
Delivering an event in a live workspace meant every detail had to be carefully thought through. We managed all supplier coordination, building a clear schedule that worked around the natural rhythm of the building. Access points, delivery timings, and set-up zones were all tightly controlled to keep everything running smoothly. By planning ahead and maintaining clear communication with all those involved, we were able to minimise disruption to tenants while still delivering a high-impact transformation of the space.
Seamless Installation
With just a 3-hour build window, efficiency was key. Our team worked to a well thought-out plan, with each element arriving consecutively and being installed quickly and safely. This allowed us to transform the atrium from a working office space into a fully themed alpine setting in a short amount of time, without interrupting the normal flow of the building.
3 . Event Day
We had a very early start, arriving in Reading in the morning to unload the props and coordinate suppliers, Then it was all hands on deck to set up quickly and efficiently before the event started at midday. We needed to put up several Christmas trees, build a ski gondola set for photos, set up the indoor curling, and take delivery of picnic tables and high top bar tables, while also decorating with Christmas greenery, baubles, alpine reindeer rugs and other props around the atrium area.
We sourced a fantastic musical trio to walk around the crowd chatting and singing Christmas tunes to the delight of the audience. We’ll definitely use them again!
Live Event Management
On the day, our team were on-site to manage every aspect of the experience. From coordinating guest flow to ensuring each activity ran smoothly, we kept everything ticking along behind the scenes. We also managed entertainers, photographers, and all engagement elements, making sure tenants were actively involved and enjoying the event from start to finish.
Dismantle and Restore
Once the event came to a close, we carried out a quick and efficient pack-down, carefully removing all event elements and returning the space to its original state. Working to tight timelines, we ensured the atrium was fully restored and ready for normal use with minimal disruption.
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Christmas theme install 2025 Apex Plaza, Reading
Our standout successes
Our Standout Successes
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Transforming a corporate office into a cosy alpine retreat in just 3 hours
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Delivering a fully immersive experience without disrupting day-to-day operations
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Offering high levels of tenant engagement and participation throughout the event
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Creating a memorable festive atmosphere that encouraged social interaction
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Seamless collaboration with Ethos Farm and Apex stakeholders.
The Result
The alpine-inspired event successfully brought a unique and memorable festive experience directly into the workplace. Tenants were able to step away from their desks and enjoy an engaging, high-quality event without leaving the building. The Event enhanced community spirit, boosted morale, and reinforced Apex’s commitment to exceptional workplace experiences.
What Ethos Farm Said
‘Planet Pursuits consistently delivers engaging, high-quality events that elevate the workplace experience. Their ability to transform an office environment into something truly special is a testament to their expertise and professionalism.’
Account Manager, Ethos Farm
What We Delivered
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Full event concept and creative design
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Alpine-themed décor and styling
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Supplier management and coordination
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On-site event management
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Entertainment and engagement elements
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Full installation and equipment renewal
What we get asked most about Christmas party installations
How did you manage the tight 3-hour installation window?
Preparation was key. Every detail of the installation was pre-planned, from supplier arrival times to the set-up sequence. Our team worked from a clearly defined schedule, ensuring that each element was installed efficiently and safely. This structured approach enabled us to transform the space quickly while maintaining high standards.
What measures did you take to ensure health and safety compliance?
Health and safety were prioritised at every stage of the project. We conducted thorough risk assessments, ensured all suppliers adhered to site regulations, and maintained clear communication with on-site teams. Set-up and removal processes were carefully managed to minimise risk to tenants and staff within the building.
Can this type of event be replicated in other office environments?
Yes. This type of activation can be adapted to a wide range of workplace environments. While each space presents its own logistical considerations, our approach to planning, design, and delivery ensures that we can tailor the concept to suit different layouts, capacities, and client objectives.
How far in advance should clients plan similar events?
While this event was delivered with a three-month lead time, we recommend planning as early as possible to allow for concept development, supplier sourcing, and logistical planning. However, our experienced team is capable of working within shorter time frames where required.
What types of office events work best?
The most successful office events are those that are inclusive, interactive, and tailored to the audience. Popular options include themed seasonal events, team-building activities, well-being experiences, networking events, and social activations that give employees a chance to relax and connect.
How do you ensure the event appeals to a wide audience?
We focus on creating experiences that are inclusive and flexible, offering a range of engagement options so that there is something for everyone. From interactive elements to relaxed social spaces, we design events that cater to varying preferences and comfort levels.
Can events be delivered without disrupting employees?
Yes, with proper planning and coordination. By working around peak hours, staging installations efficiently, and managing space effectively, it’s possible to deliver impactful events while allowing the workplace to function as normal.
Can office events support company culture?
Absolutely. Events play a key role in reinforcing company values, encouraging collaboration, and building a positive workplace environment. They give employees the chance to connect in a more informal and engaging setting.
Are workplace events suitable for all office sizes?
Yes. Events can be tailored to suit small teams, large multi-tenant buildings, and everything in between. The key is designing an experience that works within the space and meets the needs of the audience.
Need event support for your next Christmas party?
Contact our team today
We would love to hear about your event. Click on the >> link and send us a brief or call our team today.
Tel +44 (0) 1793 772999 events@planetpursuits.com
